Smartfiche

Laserfiche Business Process Automation & Document Management Solutions

Digital Transformation with Smartfiche

At Smartfiche, we specialize in Laserfiche administration and process automation, but we want to clarify that we are not a Laserfiche product provider, reseller, or authorized distributor. Our focus is solely on delivering expert services to businesses that have already implemented Laserfiche and are looking to maximize its potential through advanced configuration, automation, and integrations.

For organizations interested in acquiring Laserfiche or expanding their existing setup, we can connect you with the appropriate providers and resellers to ensure you get the best solution for your needs.

Our mission is to empower businesses by optimizing their document management, workflows, and automation strategies through Laserfiche and its integrations with industry-leading platforms such as Microsoft Azure, Office 365, SQL, AD, Salesforce, and other third-party applications. We help companies streamline operations, improve efficiency, and unlock new levels of digital transformation by leveraging Laserfiche’s full capabilities.

Smartfiche is your trusted partner in Laserfiche administration and automation, ensuring that your business operates smarter, faster, and more efficiently

What Can We Do for You?

Process Automation

Optimize your business operations with intelligent workflows that eliminate manual tasks and improve efficiency. Using Laserfiche Workflow and Forms, we design seamless automation solutions for document approvals, task assignments, and business rule execution. Enhance productivity with real-time process tracking, automatic notifications, and role-based task delegation, ensuring smooth operations and compliance with company policies.

Document Management

Taking full control of your documents with Laserfiche’s structured repository system, ensures secure access, efficient organization, and compliance with retention policies. From metadata-driven classification and version control to automated document routing and permission management, we create a centralized, scalable document solution that enhances team collaboration, supports audit trails, and provides effortless search and retrieval.

Document Capture

Convert physical documents into digital assets with high-quality scanning, automated OCR (Optical Character Recognition), and intelligent indexing. We streamline information capture by extracting metadata, applying structured templates, and integrating scanned files into Laserfiche repositories. Ensure fast retrieval, reduced paper dependency, and seamless document workflows with advanced scanning and automated data capture solutions.

Template Management

Eliminate manual data entry and improve accuracy with predefined templates that automate metadata capture and document indexing. We configure Laserfiche templates and business rules to ensure documents are automatically categorized, tagged, and linked to relevant processes. By structuring data at the point of capture, organizations benefit from faster searchability, enhanced compliance, and streamlined automation across departments.

Repository Administration

Maintain a secure, well-organized, and fully optimized Laserfiche repository with expert user access controls, audit logs, and retention policies. We implement role-based permissions, encryption protocols, and compliance-driven security configurations to ensure document integrity and controlled access. With ongoing repository administration, we guarantee data governance, disaster recovery strategies, and performance optimization to support long-term business continuity.

Integration

Enhance Laserfiche’s capabilities by seamlessly connecting it with Microsoft 365, SQL databases, ERPs, CRMs, and other business applications. We enable real-time data synchronization, API-driven automation, and cross-platform workflow execution to ensure your Laserfiche environment operates as a fully integrated digital ecosystem. Through customized connectors and secure authentication methods, we streamline information exchange while maintaining data integrity and compliance.

Industries

Government

Government agencies manage vast amounts of records, permits, contracts, and compliance documents, often spread across multiple departments. Laserfiche streamlines operations by digitizing, automating, and centralizing document management, ensuring efficiency, security, and transparency. Public services such as permit processing, council meeting documentation, public records access, and compliance tracking become more efficient with automated workflows and secure electronic storage. Laserfiche also integrates with GIS, finance, and other government systems, ensuring seamless data sharing while maintaining strict records retention policies to meet regulatory requirements. By eliminating paper-based processes, governments can improve response times, reduce costs, and enhance public trust through digital transparency.

Education

Educational institutions handle a wide range of administrative tasks, from student records and admissions processing to faculty contracts and financial aid management. Laserfiche helps schools and universities digitize documents, automate workflows, and enhance collaboration, ensuring compliance with educational regulations. Automated form processing allows students, faculty, and staff to submit requests online, while document routing ensures that approvals and verifications happen in real time. Integration with student information systems (SIS), HR platforms, and financial management tools improves data consistency and accessibility. With Laserfiche, educational institutions can reduce administrative burdens, enhance student services, and maintain secure, compliant record-keeping for long-term operational efficiency.

Why Choose Smartfiche

At Smartfiche, we don’t just implement Laserfiche solutions—we transform the way businesses operate. Backed by over 25 years of IT expertise and Laserfiche Gold Certifications, we bring unparalleled knowledge in business process automation, document management, and seamless system integrations.

Our approach goes beyond automation; we engineer intelligent, scalable workflows that eliminate inefficiencies, enhance productivity, and ensure compliance. Whether it’s custom Laserfiche workflows, form-driven automation, or enterprise system integrations, we tailor solutions that streamline operations, reduce manual work, and drive digital transformation with measurable results.

Smart automation. Seamless integration. Future-ready solutions. Choose Smartfiche and unlock the full power of Laserfiche for your business today.

Luis Mena Hernandez
Smartfiche CEO

Our Technologies

What Our Customers Say

Smartfiche revolutionized our document management system, making everything accessible and compliant. Their team was knowledgeable and responsive, ensuring a seamless transition to digital processes.

Eric Ericson

IT Administrator, VSH

We needed a robust solution for our government records and Smartfiche delivered beyond expectations. Their customized workflows simplified our operations and improved our service delivery to the public.

Mattew Shapiro

City Manager, COH

Adopting Smartfiche's services has been a game changer for our school's administrative tasks. The digital transformation they facilitated has not only saved us time but also significantly reduced errors. Highly recommend their expert services!

Emily Clark

Administrator at Sunrise Academy